Work at Roots

Roots Family Collaborative is a small, local nonprofit organization dedicated to supporting families and their mental health from preconception through parenthood. We have strong partnerships throughout Gallatin and Park counties.

We are looking for a detail-oriented part-time Operations Assistant to join our small yet mighty team. The ideal candidate will have a keen eye for detail, be computer savvy, self-directed, and also a team player. This position will include collecting and entering data, maintaining accurate records, and supporting day-to-day office activities to advance our mission.

This role is perfect for a highly organized, detail-oriented individual who has experience working effectively solo and is eager to contribute to operational excellence as part of a great team.

Responsibilities include:

• Enter accurate information into databases and other software programs

• Review data for deficiencies or errors, correct any incompatibilities or duplicates

• Research and obtain further information for incomplete documents and files

• Request and collect survey information from participants

• Generate reports and store completed work in designated locations

• Scan documents and print files

• Respond to queries for information and access relevant files

• Look for ways to improve data collection processes, including the design of forms and templates, for data entry and overall systems

• Record and transcribe participant stories and testimonials to use as qualitative data

• Support the production of our annual resource guide through verification of data in multiple formats

• Assist in day-to-day office activities – answer phone, water plants, purchase supplies, help maintain a tidy office environment 

• Accuracy and attention to detail

• Integrity, discretion, and respect for confidentiality and privacy

• Ability to manage multiple priorities and work independently within a small team

• Excellent spelling, grammar, and punctuation

• Experience with Google Drive and database programs

• Adaptability, including the ability to learn and adhere to new processes and technology

• Active listening and communication skills

• Problem solving and analytical skills

• Organizational skills, with an ability to stay focused on assigned tasks

• Tolerance for repetitive tasks

• High school diploma; additional computer training or certification will be an asset

Pay Range: $18-$20 per hour DOE

Flexible Schedule

Option to work from home, with weekly in-office meetings

Paid time off

Professional development opportunities